PRIVACY POLICY

 

Our Privacy Commitment

Kids Matter is committed to protecting the privacy of all involved in the work of the charity – partner churches, potential leads, facilitators, donors, parents, prayer-mail receivers, ‘friends’, service providers, website-subscribers, interested parties. The personal information you share with Kids Matter will be used to support the aim of the charity – ‘to equip the church to empower parents and carers facing adversity to develop confidence and parenting skills within their community to enable their children to flourish and sustain well-functioning family life’; through reaching churches, training facilitators, fundraising, producing materials, gathering prayer support, and sharing the vision.  We protect the personal information and adhere to all legislative requirements with respect to protecting privacy.

 Why Does Kids Matter Gather Personal Information?

Personal information is any information that identifies you as an individual. Kids Matter collects personal information for a variety of purposes, such as:

  • Reaching churches
  • Training and ongoing support of facilitators
  • Professional development of staff and facilitators
  • Evaluation of the effectiveness of the programme
  • Accessing external services
  • Recruiting staff
  • Sending prayer mails
  • Fundraising

How Does Kids Matter ensure privacy?

We collect, use and disclose personal information only for the purposes that a reasonable person would consider appropriate for the administration and management of a parenting charity.

Access to your personal information is on a “need to know” basis. We inform our staff of the importance of protecting your personal information. We also advise all staff that personal information obtained through their role cannot be used for any purposes other than authorized Kids Matter work.

We will maintain adequate physical, procedural and electronic security with respect to offices and information storage facilities (e.g. filing cabinets, password-protected Capsule, PSPP, Slack, Mailchimp and pin-protected mobile phones) so as to protect personal information against such risks as unauthorized access, use, disclosure or destruction.

 Financial Giving Information

Access to information regarding your financial giving to Kids Matter is restricted to the Kids Matter treasurer, team administrator and CEO. You have the right to request access to information about your financial giving. However, you do not have the right to access financial giving information to other identifiable Kids Matter donors without their written consent. You may access aggregate financial giving information not linked to an identifiable member. All requests for access must be submitted to the Kids Matter office and we will endeavour to respond to your access request as soon as possible.

 Prayer Requests

We encourage our churches and facilitators to share their prayer requests so that our Kids Matter prayer supporters can pray for them.  We will ensure that the personal information shared in monthly prayer mails be limited only to the amount necessary and will not contain personal data identifying individuals

 Evaluation Forms

When guest parents fill in the Registration Forms and Evaluation Forms, their personal data is collected on the Registration Form,  and the answers on the Evaluation Form are written anonymously, identifiable only by an initial.  The two forms are kept separately by the Kids Matter research team so that no  guest parent can be identified by their evaluation answers. The Kids Matter research team use a coding system, so that if a guest parents uses the right to a ‘Subject Access Request’ the researchers are  able to locate and provide the guest parent with a copy of the information that is kept about them, within the stated calendar month.

Quotations

When directly quoting from a parent or facilitator (on the website, social media, in prayer mails and news) we will change the name used, unless we have the verbal or written consent for us to identify them with a name.

 Kids Matter Website

We will only post personal information with the verbal or written consent of the individual concerned, e.g. trustees, staff, facilitators, partner churches. If personal information is posted, we will limit the amount of personal information to that which is necessary.

Legitimate Interest Assessments

If we are able to access personal data from a public forum, and would like to use it to further the work of Kids Matter with individuals and organisations whom we feel would benefit, we will conduct a Legitimate Interest Assessment to determine whether it is legitimate for us to store the information without written or verbal consent, until we are able to communicate with the individual or organisation and ask for their consent.

Summary

If you have any questions or would like to review your personal information, please contact our Kids Matter Data Protection Officer (info@kidsmatter.org.uk).

We take our responsibility to respect and protect your personal information seriously. As part of our commitment to privacy, the CEO has agreed for an individual to serve as the charity’s Data Protection Officer to ensure compliance with this policy and with appropriate privacy legislation.